- Who is responsible for the processing of your personal data?
Cinionic is the party responsible for the processing of your personal data.
- Which personal data do we process about you?
We collect your personal data in three ways:
- Information provided by you
We receive your information in the first place if you share it with us by:
• contacting us via the contact form
• filling in a form on our website
• requesting content (e.g. brochures or other downloads)
• signing up for e-mail communications
• participating in a survey
• applying for a job with us
In these cases, we may receive information such as your first name, last name, e-mail address, telephone number, title, address details (street, number, postcode, city, country), date and place of birth, work and educational history, achievements and test results; the project or the region in which you are interested, your company, your position, your correspondence with Cinionic, and other personal and/or contact details.
- Automatically obtained information
When you browse our website, we receive data from cookie providers about your activity on our website such as the time and duration of your visit, the hyperlinks that you clicked which brought you to our website and the hyperlinks on our website which link to other websites, your IP address, the pages you visit, the browser you use, geographical data such as your location and your preferred language.
- Information obtained from third parties
Sometimes we also receive your information from affiliated companies, third parties in relation to recruitment (such as your references, prior employers, assessment centers, hiring or recruitment agencies, LinkedIn, other employees present during your interview) or from professional data suppliers.
- Information provided by you
- For what purposes do we process your personal data?
- In order to respond to your requests and keep you informed
We process your personal data when you order a product, request a brochure, sign up for marketing communication, press releases, invitations for events, newsletters for latest news, request a training or service and so on.
For this purpose, we may process data such as your name, your address, your e-mail address, your telephone number, your preferred language and the project or the region in which you are interested.
These data are processed on the basis of your unambiguous consent, the performance of a contract to which you are a party, or your request to take steps prior to entering into a contract.
- In order to answer your questions and exchange information
If you ask us questions by telephone or e-mail, we will process your personal data in order to respond to your question.
For this purpose, we may process data such as your name, your company name, your position, your e-mail address, your telephone number, your correspondence with Cinionic and all other personal data that you provide to us that can be relevant for answering your question.
These data are processed on the basis of your request to take steps prior to entering a contract, the performance of a contract to which you are a party, or Cinionic’s legitimate interest in informing you about its activities.
- For recruitment & selection purposes
We will process your personal data for recruitment & selection purposes only as explained below.
The processing of your personal data for recruitment & selection purposes is based either on
• your consent
• your request to take steps prior to entering into a contract, e.g. if you send us your application
• our legitimate human resources reasons including:
• identifying, screening and evaluating applicants for potential employment;
• recordkeeping in relation to recruiting and hiring;
• ensuring compliance with legal requirements, including without being limited to security requirements, diversity and inclusion requirements and practices;
• conducting criminal history checks if permitted by applicable law;
• protecting our legal rights to the extent authorized or permitted by law; and
• in emergency situations where the health or safety of one or more individuals may be endangered.
We may desire to retain your personal data to consider you for possible other employment opportunities. In such an event, we will seek your explicit consent.
- For the technical and functional management of our website
We process personal data for the technical and functional management of our website, in order to personalize the website and to ensure that the website is easy to use.
For this purpose, we may process data such as your IP address, the pages you visit, the browser you use, the websites you visited earlier, geographical data such as your location, your preferred language and the time and duration of your visit.
These data are processed on the basis of your unambiguous consent or on the basis of Cinionic’s legitimate interest in improving its websites and protecting itself against cyber-attacks.
- Who has access to your personal data?
Cinionic can share your data with other companies associated with Cinionic.
We may share your personal data with third parties to perform certain (processing) activities:
• processors who act on our behalf, such as e.g. marketing and communication companies;
• business partners with whom we carry out joint promotions or programs;
• distributors and resellers who are authorized to sell our products in order to provide sales services;
• business partners who provide service support;
• service providers for hosting the websites;
• service providers for recruiting software;
• IT service providers that provide technical support;
• payment service providers;
• attorneys and external advisors: in certain cases, Cinionic may transfer your personal data to attorneys and external advisors if this is necessary to give us advice or to defend our rights;
• supervisory authorities in case of a lawful request;
• assessment centers and hiring or recruitment agencies to assist us in our recruitment & selection process;
• possible acquirers of the whole or part of Cinionic in the event that (a part of) our activities would be taken over by a third party.
Cinionic is committed to always ensuring an adequate and sufficient level of protection for your data. If you have any questions or would like more information about the transfer of your personal data outside the European Economic Area, you can send an email to email@example.com.
Personal data are not provided to other parties, unless required by law or pursuant to a court order.
- What about links to other websites and social media?
- How long do we keep your personal data?
If you accept an offer of employment by us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with specific country requirements.
If no legal retention period applies, Cinionic will process your data at least as long as it has a contractual relationship with you.
- How are your personal data protected?
Cinionic strives to protect your personal data by means of technical and organizational measures, such as firewalls and secured servers that may only be accessed by a limited number of persons holding special access rights and with respect to the nature of the data.
Despite these measures, due care should be taken when storing and/or sharing your personal data and login, particularly when connecting via unsecure or public networks.
- What are your rights and how can you exercise them?
You have a number of rights with regard to your personal data, such as the right of access, the right to rectification of inaccurate personal data, the right to erasure or restriction of processing, the right to data portability, the right not to be subject to profiling and the right to object to the processing. Some of these rights have a very specific scope or are subject to special conditions or exceptions. Please contact us for any questions or requests regarding the processing of your personal data (firstname.lastname@example.org).
If the processing of your data is based on consent, you also have the right to withdraw your consent at any time, without this affecting the legitimacy of the processing done prior to the withdrawal of your consent. You can send an e-mail to email@example.com or you can unsubscribe by sending an e-mail to firstname.lastname@example.org. All our e-mails contain an “unsubscribe” link. Cinionic BVBA cannot process your request without proof of your identity.
You also have the right to lodge a complaint with the supervisory authority of your habitual residence, your place of work or the place of an alleged infringement. The Belgian Data Protection Authority is the supervisory authority for Belgium and can be contacted at email@example.com.
- In order to respond to your requests and keep you informed
Cinionic website and cookies
When you visit our website, we collect certain information by automated means, using cookies. We may also use other technologies such as pixel tags, browser analysis tools, server logs and web beacons for similar purposes as described in this policy and we may include them on our sites, in marketing e-mail messages or our newsletter, affiliated websites etc., to determine whether messages have been opened and links clicked on. The information provided below about cookies also applies to these other technologies. The information we collect via cookies and other tools is used in a non-identifiable way without any reference to your personal information, except for the information which we collect via Salesforce Pardot to create a prospect in the system. This is first done anonymously but when you identify yourself this information is linked to the prospect in the system.
What are cookies?
Cookies are small text files that are installed on your browser, on your computer or on your mobile device. They allow a website to recognize your device. Cookies can have several purposes: to ensure that the website takes into account the user’s preferences by for example remembering language preferences, passwords and log-in details, to collect statistical data, to adapt the content etc.
Which cookies do we use?
We use both first- and third-party cookies and session and persistent cookies:
- First-party cookies are those set by us on our website.
- Third-party cookies are set by another domain than the one of the website being visited (e.g. Google Analytics cookies).
- Session cookies are erased when a user closes its browser.
- Persistent cookies remain on a user’s device for a certain period (e.g. 1 day, 1 month, 2 years…).
Below you will find a summary of the cookies that Cinionic uses on its website.
- Advertising cookies
We use (mainly) third party cookies from companies such as Salesforce Pardot, LinkedIn, Google, Instapage, Outgrow etc. to (i) deliver advertisements more relevant to you and your interests, (ii) to limit the number of times you see an advertisement, (iii) help measure the effectiveness of an advertisement campaign, and (iv) understand user’s behavior after having seen an advertisement.
- Analytical and tracking cookies
We use (mainly) third party cookies from companies such as Google Analytics etc. to understand how users arrive on our website and how they interact with us on our website. We also use these cookies to understand how our media campaigns work. This information is used to evaluate and improve the content of our website and our campaigns and ultimately to improve user experience.
- Functional cookies
We use functional cookies to allow a site to remember choices you make (such as your language preference) and provide more enhanced, personal features. These cookies cannot track your browsing activity on other websites and they do not gather any information about you that could be used for advertising or remembering where you’ve been on the Internet outside our sites.
- Performance cookies
These cookies collect information about your visit and use of our website, for instance which pages you visit the most often, and if you get error messages from web pages. These cookies do not collect information that identifies a user. All information these cookies collect is anonymous and is only used to improve how our website work.
- Security cookies
We use security cookies to ensure the security of our website.
- Social sharing cookies
We use social sharing cookies from LinkedIn, Twitter, Google, and Facebook to enable you to share any content of interest on social networks and sometimes we may present some targeted advertisements on these networks based on your interaction with our website.
More information about the cookies we use from third parties is listed hereunder:
- Salesforce Pardot
- Google Analytics
We use a number of services, listed below, for advertising based on your web activity, or remarketing:
- Google AdWords
We use Google AdWords, which enable us to advertise our website in Google search results, as well as on third-party websites. To this end, Google places a cookie in the browser of your terminal device, which automatically uses a pseudonymous cookie ID on the basis of pages you visited to allow interest-based advertising. Further information regarding advertising and Google can be viewed at: https://policies.google.com/technologies/ads
- Facebook Pixel
We use the “Facebook pixel” from Facebook. This allows user behavior to be tracked after they have been redirected to the provider’s website by clicking on a Facebook ad. This enables us to measure the effectiveness of Facebook ads for statistical and market research purposes. The data collected in this way is anonymous to us. We use pixel data to make sure ads are being shown to the right people and build advertising audiences. If you wish to disable Facebook cookies on your browser, please visit http://www.aboutads.info/choices/
- LinkedIn Ads
We use the LinkedIn Ads cookie to track the success of LinkedIn advertising. This cookie is an analytics tool that allows us to measure the effectiveness of advertising by understanding the actions people take on our website. LinkedIn uses cookie data to allow sign in to LinkedIn on our website and/or to enable the LinkedIn ‘share’ feature. If you wish to disable LinkedIn cookies on your browser, please visit https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out?_l=en.
How can you delete or block our cookies or change your cookie settings?
If you want to block cookies, remove existing cookies or change your cookies settings, you can do so via your browser settings. These settings can be found in the “options” or “preferences” menu of your internet browser.
For more information on deleting or blocking cookies, please visit: http://www.allaboutcookies.org/
However, remember that, if you turn off cookies, certain parts of our site, some graphic elements may not be accessible or not look as good and you may not be able to use certain applications.
The information provided on this website is “as is” and without warranty of any kind, expressed or implied, included those of merchantability and fitness for a particular purpose, or arising from a course of dealing, usage or trade practice. Cinionic makes no warranties or representations regarding the accuracy or completeness of the information.
In no event shall Cinionic, Cinionic bvba, Cinionic, Inc. or its affiliated companies be liable for any damage, including incidental or consequential damages, lost profits, or lost data, or any indirect damages even if Cinionic, Cinionic bvba, Cinionic, Inc. or its affiliated companies have been informed of the possibility thereof.
Product information is subject to change without prior notice.
All materials on this website are copyrighted by Cinionic. Any use thereof is prohibited, including, without limitation, trademark, design, patent, domain name or any other name registration, without Cinionic’s prior written approval.
Questions, suggestions, remarks are welcome at firstname.lastname@example.org
DISCLAIMER: Unless indicated otherwise, the information contained in this message is privileged and confidential, and is intended only for the use of the addressee(s) named above and others who have been specifically authorized to receive it. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message and/or attachments is strictly prohibited. The company accepts no liability for any damage caused by any virus transmitted by this message. Furthermore, the company does not warrant a proper and complete transmission of this information, nor does it accept liability for any delays. If you have received this message in error, please contact the sender and delete the message. Thank you.